Job Description

Administrative Assistant / Personal Assistant

Location: Miami, FL

Compensation: $80,000–$100,000 base salary + 20% target bonus

Total Annual Cash Compensation: $96,000–$120,000

Industry: Venture Capital

About the Opportunity

We are partnering with an established venture capital firm focused on investing in high-growth consumer brands. The firm is seeking a highly organized, resourceful, and proactive Administrative Assistant / Personal Assistant to provide comprehensive professional and personal support to its Co-Founder and Managing Partner.

This is a unique opportunity to work closely with an accomplished entrepreneur and investor in a dynamic, fast-paced environment.

The ideal candidate brings a strong foundation in administrative support, along with the flexibility and judgment to manage a wide range of business and personal responsibilities.

Key Responsibilities

Executive & Administrative Support

• Coordinate complex calendars, appointments, meetings, and scheduling priorities.
• Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Manage correspondence, reservations, documentation, and administrative follow-up.
• Anticipate scheduling conflicts, changing priorities, and day-to-day needs.
• Handle sensitive information with exceptional confidentiality and discretion.

Personal Assistant & Lifestyle Coordination

• Assist with personal appointments, reservations, travel, and day-to-day logistics.
• Coordinate household-related matters, service providers, and vendors.
• Manage personal errands, purchases, deliveries, and special requests.
• Maintain organization across both professional and personal commitments.
• Proactively identify solutions and ensure important details are handled seamlessly.

Ideal Candidate Profile

• Previous experience in administrative assistance, executive support, personal assistance, office operations coordination.
• Strong organizational skills with the ability to manage multiple competing priorities.
• Excellent communication skills and a polished, professional demeanor.
• Resourceful, adaptable, and comfortable working independently.
• Demonstrated discretion when handling confidential business and personal matters.
• Strong attention to detail and a proactive, service-oriented mindset.
• Comfortable working in a dynamic environment where responsibilities may evolve.
• Proficiency with common office productivity tools, calendars, and communication platforms.
• Miami-based, with flexibility for occasional travel.

Especially Relevant Backgrounds

Candidates from family offices, private investment firms, professional services, hospitality, real estate, executive support, or high-touch office management environments are encouraged to apply.

What Makes This Opportunity Unique

This position offers more than traditional administrative support. It provides the opportunity to become a trusted partner to a successful entrepreneur. The right individual will enjoy variety, autonomy, direct exposure to senior leadership, and the satisfaction of keeping a demanding schedule and multiple responsibilities running smoothly.

Compensation

• Base Salary: $80,000–$100,000 annually
• Target Bonus: 20%
• Total Target Cash Compensation: $96,000–$120,000 annually

Compensation will depend on experience and qualifications.

Due to the high volume of applications, only candidates whose qualifications and experience closely align with our client's specific requirements will be contacted. We are unable to respond to individual inquiries regarding application status or selection decisions.

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